*CONDENSE Condense Data Files   
> 
>CONT
>PRINTOPT

  This  operation  is used to remove deleted records from  your  patient 
  files, transaction files, procedure and diagnosis codes files, address 
  files or appointment files.
  
  When  a  record  is deleted  anywhere in MediSoft  Advanced it is  not 
  removed from the file, it is simply marked as deleted.  As new records 
  are  added,  the  deleted space is reused.  The  Condense  Data  Files 
  operation  allows you to immediately reclaim disk space that  normally 
  would  be  reused a little at a time as new information  is  added  to 
  MediSoft Advanced.
.CO Condense Data Files
  
  This operation is used only when it is needed; there is no recommended 
  or required time to perform this operation.
  
  To use this operation, choose the file type you wish to condense  from 
  the previous menu.  The following screen will appear:
  
  Before proceeding with condensing your data files, be certain that you 
  have  enough  disk space on the indicated data drive.   The  preceding 
  screen  tells  you  how much space will be required  to  complete  the 
  operation and on which drive the work will take place.  
.CO Condense Data Files
  
  After  verifying  the information above, press "Y"  to  continue  with 
  condensing  your  data files.  Press "N" to abort  the  operation  and 
  return to the Utilities menu.
  
  IMPORTANT:   We  advise  that  you  make  a  backup  of your  MediSoft 
  Advanced  data  before  using  this  or any operation on the Utilities
  menu.

  To return to the Utilities Menu highlight operation "X" and press 
  [Enter], or press the [X] key.

*REBUILD Rebuild Data File Indexes   
  
  MediSoft  Advanced  makes  extensive use of  index files to allow data 
  to be retrieved quickly.  This operation is used to completely rebuild 
  the index files in the event of damage.
  
  To  use  this  operation, choose the type of index that  you  want  to 
  rebuild from the preceding menu.  The operation will complete and  you 
  will be returned to the Rebuild Data File Indexes screen.
  
  IMPORTANT:   We  advise  that  you  make  a  backup  of your  MediSoft
  Advanced  data  before  using this or any  operation  on the Utilities  
  menu.
.CO

  To return to the Utilities Menu highlight operation "X" and press 
  [Enter], or press the [X] key.

*INFORM User Information Sheet  
>PRINT

                  O P T I O N   I N F O R M A T I O N  

  This operation prints a handy list of the office information entered 
  in Operation 1 and Operation 2 (except address, insurance companies 
  and procedure or diagnosis codes which may be printed in operation 7).
  You should always keep a current printed list as a reference when you 
  work with the system. 
.CO
  
  If you entered this operation by mistake, press [ESC] to return to the 
  operation 9 submenu. 
   
  Otherwise, choose where you want to have the user information sheet 
  printed.  To print a paper copy, press "P".  To display on your com-
  puter screen, press "D".  The User Information Sheet may also be 
  printed to a file by pressing "F" and entering a valid DOS file name.
*BALANCE Recalculate Patient Balances
  
  This option recalculates the patient balances and practice balances by 
  reading through the current transaction file.  The last payment date 
  and last payment amount are also reset.  If a rounding error is found 
  a rounding error report will print to the printer. 
  
  NOTE:  The patient's 30, 60, 90 day aging buckets are NOT changed by 
  this option.
*TEXTFILE Print Text File

  This option allows to display or print text files (ASCII files) to the
  display or printer.  The file may be in your current MediSoft data 
  directory, or in any other subdirectory or valid DOS drive. 
  Enter a valid DOS drive path and filename, or just a file name and the 
  drive path will default to your current directory. 
*AUDIT Print Audit Report
  
  This report lists entries that have been either changed or deleted, 
  and patients that have been deleted.  Information included on this 
  report are the date of change or deletion, the user's name who made 
  the  change,  and the  status of  the  entry  (old, new, or del for 
  deleted).
.PA  
                   F I E L D   I N F O R M A T I O N
>1

  Date of Report:  enter the date you want used for the report or press 
  [RETURN] to use the current system date.  
>2
   
  Range of Chart Numbers:  enter a beginning and ending patient chart 
  number separated by a dash to limit the report to a certain group of 
  patients (such as a family) or press [RETURN] to include all patients.  
.PA  
>3

  Include Purged/Deleted Patients?: enter "Y" if you wish to include 
  deleted patients (deleted in operation (2) Patient Information or 
  purged through operation (8-1) Month-end Processing). Enter "N" or 
  press [RETURN] to exclude deleted patients on this report.
  
>4    

  Range of Dates:  enter a beginning and ending date in MMDDYY format 
  without punctuation and separated by a dash to limit the report to a 
  certain time period or press [RETURN] to include all dates.  (ie: 
  010190-013190 for January 1 through 31, 1990). This date is the date 
  of change or deletion.
.PA
>PRINTOPT

  When you have selected the parameters for the report, the print selec-
  tion screen appears allowing you to view the report on screen, print
  the report on your printer, or output the report to a file which can
  later be edited using a word processor. 
  
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